EXECUTIVE ASSISTANT TO THE VICE CHANCELLOR FOR ACADEMIC & STUDENT AFFAIRS
Company: State of Colorado
Location: Denver
Posted on: October 19, 2024
Job Description:
To apply: https://schooljobs.com/careers/cccs/systemoffice
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The Colorado Community College System (CCCS) is hiring an Executive
Assistant to the Vice Chancellor (VC) for Academic & Student
Affairs. We're looking for someone who is a great connector and
communicator who thrives in an environment where no two days will
be the same. If you are looking for an opportunity to take your
executive support skills to the next level, this position may be
for you! CCCS provides generous leave, excellent benefits, and
flexible work schedules, including hybrid-remote work within the
state of Colorado.
Duties Include:
In this position you will provide a high level of confidential and
executive administrative support for the VC while ensuring
efficient and effective operations for the Academic and Student
Affairs (ASA) division. This role offers the opportunity to work
with people at all levels of the System Office and the CCCS
colleges, along with the general public and significant community
partners. The position also supervises three administrative
assistants.
- Manage various administrative responsibilities needed to
achieve the goals of the Academic and Student Affairs division.
This work includes high-level problem solving, directing office
staff in their support functions, facilitating confidential
communication, and completion of joint projects with other
divisions or campuses.
- Manage and oversee the VC's calendar. Schedule and manage
changes or cancellations with all appointments, meetings,
conferences, speaking engagements, special events, and other
commitments, while maintaining an efficient flow of information
between all levels of the VC's internal and external
constituents.
- Oversee the daily workflow of the Admin Support Team, which
provides administrative operations and program coordination support
on a variety of projects, events, and task management requests
across the ASA Division and provides direct administrative support
to the Associate Vice Chancellors.
- Design, develop, and execute division initiatives and
large-scale events including trainings, conferences, council
meetings, and recognition ceremonies.Minimum
Qualifications:
- Bachelor's degree or an equivalent combination of education
and/or experience.
- Two years of professional experience providing executive or
high-level administrative services.Attributes that will contribute
to success in this position:
- Proficient in Microsoft Office 365 Suite products sufficient to
schedule, compose, create, modify and save calendars, memos,
letters, documents, reports, charts, sites, presentations etc.
- Able to manage projects independently.
- Proficient in developing, interpreting, and monitoring complex
budgets.
- Demonstrated understanding of and commitment to diversity,
equity, inclusive excellence, access, social justice; a genuine
broker of diverse ideas and points of view.
- Demonstrated understanding of and commitment to integrity and
ethical behavior.
- Exceptional problem solving and negotiation skills, with the
ability to work across organizational boundaries to drive closure
of complex delivery challenges.
- Strong written and verbal communication skills, with the
professional confidence and credibility to effectively engage and
interact with senior and executive management.
- Creative thinker to conceptualize project content, and then
have the organizational mind to create a pragmatic plan of
action.
- Current knowledge and understanding of administrative processes
and procedures used in the operation of a large organization and
the ability to effectively apply knowledge to other
applications.
- Able to work collaboratively with teams to produce
results.
- Demonstrated ability as a self-starter with a positive attitude
in order to successfully navigate change, ambiguity, and
setbacks.
- A high level of integrity and discretion in handling
confidential information.Work Location/Travel Expectations:
- The office location for this position is 9101 E. Lowry Blvd.
Denver, CO 80230.
- Occasional in-state travel, as well as annual out-of-state
conference attendance, may be required.
- Alternative work arrangements, including flexible schedules and
remote work may be available. All work must be completed in the
state of Colorado.The Colorado Community College System is the
state's largest provider of higher education and workforce
training, consisting of 13 colleges and over 35 locations across
the state, educating approximately 113,000 students annually. In
addition, we train more than 4,000 Coloradans each year through
customized employer training programs. Our mission is to provide
accessible, responsive learning environments where students can
achieve their educational, professional and personal goals in an
atmosphere that embraces academic excellence, diversity and
innovation. We are an organization that encourages individuals to
bring their whole selves to work.
CCCS believes when all human qualities are regarded with dignity
and respect and when everyone has access to the individualized
support they need, all will have the opportunity to thrive. In all
aspects of the employment process, decisions are made based on
merit, competence, performance and business need without regard to
race, color, religion, sex, disability, age, sexual orientation,
gender identity or expression, pregnancy, creed, ancestry, national
origin, marital status, genetic information, military status, or
any other protected status in accordance with applicable law.
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Keywords: State of Colorado, Aurora , EXECUTIVE ASSISTANT TO THE VICE CHANCELLOR FOR ACADEMIC & STUDENT AFFAIRS, Other , Denver, Colorado
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